Job Description
Job Description
About the Company
Our client is a leading global biopharmaceutical company dedicated to developing and delivering innovative therapies that improve patient lives. With a collaborative, fast-paced environment, they focus on scientific excellence and operational efficiency to make a meaningful impact worldwide.
About the Role
We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to senior leaders, including the VP, Head of Program Management, and other R&D teams. This position requires exceptional organizational skills, the ability to manage multiple priorities, and a high degree of discretion. The role is a contract position with potential to convert in 2026.
Key Responsibilities
- Manage complex calendars and coordinate schedules using Outlook.
- Organize meetings with internal and external stakeholders, including arranging logistics, equipment, and catering as needed.
- Provide administrative support for remote senior leaders, including those based in Europe.
- Arrange domestic and international travel, ensuring compliance with company policies.
- Prepare and process expense reports.
- Handle confidential and proprietary information with discretion.
- Assist with vendor management, procurement processes, and contract requests.
- Create and edit documents, presentations, and departmental communications.
- Maintain organized departmental files and records.
- Serve as a backup to other administrative assistants, including European colleagues.
- Support additional projects and tasks as assigned.
Qualifications
- 5+ years of administrative experience; experience supporting senior leaders preferred.
- Strong proficiency with Outlook, Microsoft Office Suite, and virtual meeting platforms.
- Experience coordinating travel and meetings, including international arrangements.
- Proven ability to handle sensitive information with professionalism.
- Excellent communication, organizational, and multitasking skills.
- Ability to work independently in a fast-paced environment.
Job Tags
Contract work, Work at office, Worldwide,