Job Description

Nonotuck Resource Associates is looking for a detail-oriented, motivated financial professional to support our mission of helping people live meaningful, connected lives in their communities. In this role, you’ll handle billing for state agencies and private pay sources, maintain compliance with financial regulations, post billing entries, and help keep our financial forecasts accurate and up to date. You’ll also assist with contract reconciliation, monitor contract usage, and support the preparation of new program budgets and contract amendments. Additionally, you’ll ensure caregiver contracts and stipend levels are accurate and properly linked to the right state funding sources.

If you enjoy working with numbers, value accuracy, and want your work to support a team that truly makes a difference, this is a great opportunity to grow your career while contributing to a mission that matters.

ABOUT US

Nonotuck Resources Associates () is a community-based agency providing residential services to people with disabilities since 1972. We believe in the vision of life sharing and its transformative power of caring for a person in a home-setting, Nonotuck provides personalized supports to people by matching them with caring providers who open their hearts, their minds and their homes.

Just shy of 1,200 people receive Caregiving with Love in either Shared Living or Adult Family Care. Each person is surrounded by loving, dedicated, experienced and compassionate team members who provide values-based services driven by personal preference, community inclusion, and the goal of a diversity of freely given relationships.

Benefits:

• Sign-On Bonus $2,000
• 401(k) with Employer Match
• Health, Dental, & Vision Insurance
• Disability and Life Insurance
• Flexible Spending Account, Health Savings Account, and Dependent Care Account Options
• Paid Time Off
• 13 Paid Holidays
• Annual increase with Profit Sharing
• Hybrid Office/Work from Home Model
• Mileage reimbursement
• Flexibility

Billing & Accounts Receivable Specialist (Full-time Non-Exempt, Monday-Friday, 8am-4pm)

Key Responsibilities:

Billing & Accounts Receivable 

• Maintain compliance with all fiscal requirements such as Generally Accepted Accounting Principles, IRS regulations and the Commonwealth of Massachusetts regulations and guidelines.
• Complete the billing of contracts with DDS, MRC, MCB, DCF, DMH, private pay, etc. via manual invoices and electronically via the Enterprise Invoice Management System (EIM)
• Assist in the billing of Charges for Care and communicate with representative payees
  • Ensure contract offsets (charges for care) are updated
• Complete and post all billing entries into the accounting system
• Assist in maintaining effective internal controls
• Complete daily updates to the Adaptive Budget software system to maintain working forecast
• Reconcile all state and private pay contracts
• Monitor contract utilization
• Assist with the preparation of new program budgets, contracts, agreements and amendments and ensure their timely submission
• Ensure Caregiver Contracts and Stipend Levels reconcile and are coded to appropriate Commonwealth of Massachusetts contracts such as with Department of Developmental Services and approved Adult Family Care stipend levels.

Contracting with the Commonwealth of Massachusetts

• Reconcile all state and private pay contracts
• Monitor contract utilization
• Assist with the preparation of new program budgets, contracts, agreements and amendments and ensure their timely submission

Caregiver Contracts (Providers - Independent Contractors)

• Ensure Caregiver Contracts and Stipend Levels reconcile and are coded to appropriate Commonwealth of Massachusetts contracts such as with Department of Developmental Services and approved Adult Family Care stipend levels.

Other duties as assigned

Qualifications:

Competency: 

• Knowledge of the regulatory requirements i.e. the Department of Developmental Services, Office of Medicaid, Adult Foster Care Services and the Social Security Administration.
• Advanced knowledge in Microsoft Excel, Word, accounting general ledger programs and software
• Ability to analyze and see trends in various types of data and recommend follow-up steps in response to conclusions reached
• Displays a high level of initiative, effort, attention to detail and commitment by completing assignments efficiently with minimal supervision

Communication:  

• Communicate professionally with all individuals, employees and external parties verbally and in writing
• Ability to work with diverse types of individuals and opinions
• Ability to arrive at consensus to change and improve current practices and procedures
• Exchanges information with individuals or groups effectively by listening and responding appropriately

Ethics:  

• Displays high standards of ethical conduct and refrains from dishonest behavior
• Fosters and facilitates cooperation, pride, trust and group identity and team spirit throughout the organization
• Complies with confidentiality and information security policies to ensure individual’s information is protected

  Affirmative Action / EEO Policy:

Nonotuck provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Nonotuck Resource Associates is an equal opportunity employer. We encourage individuals of all backgrounds and experiences to apply.

Wellness, Civility, and Diversity:

“I'm very thankful to be a part of the Nonotuck team. A company that tries to make a difference in the life of the employees and the people we serve is truly something I celebrate.” – Nonotuck Employee

At Nonotuck we believe that to care for others, we must care for ourselves and that in order to best support the people we serve, we must cultivate wellness in our own lives. The Nonotuck Wellness Initiative aims to strengthen the Nonotuck community by supporting individual wellbeing, so each person can show up as their best selves in service of our mission. Through wellness programs hosted by Nonotuck, dedicated wellness hours, and partnerships with leading wellness organizations, the Wellness Initiative is constantly evolving to meet the needs of our community.

Nonotuck has always been committed to employee wellness: with staff surveys, great health insurance at a reasonable cost, plenty of time off, good starting salary and yearly raises with potential profit sharing. In addition to these benefits and our core values, Nonotuck aims to foster a culture of kindness and civility through the Civility Initiative. The Civility Initiative began in 2009 to create Nonotuck as an island of civility in an ocean of incivility.

Nonotuck is deeply committed to Diversity, Equity and Inclusion. We are committed to fostering and maintaining a work environment where diversity, equity and inclusion are fully integrated into everything we do for the benefit of our employees and the people that we serve. Nonotuck welcomes people from all backgrounds and walks of life, and this is reflected in our largely diverse community.

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