Job Description

About the Company

At Shames Construction, were proud to be a 100% woman-owned commercial general contractor with offices in California and Colorado. We specialize in complex projects across retail, grocery, industrial, and entertainment sectors. Our team thrives on disciplined processes, creative problem-solving, and a commitment to total risk management. We foster a collaborative, fast-paced environment where professionalism, initiative, and continuous learning are not just encouraged, theyre essential to how we work.

About the Role

Were looking for a proactive and detail-oriented Construction Administrative Assistant to support our Lone Tree, CO office. If you enjoy keeping projects organized and being the go-to person in a dynamic construction environment, this role is for you. Youll be the first point of contact for visitors, assist with project administration, and help keep our construction projects running smoothly. If youre highly organized, detail-oriented, and ready to take initiative while supporting a dynamic team, wed love to hear from you!

Responsibilities

• Greet visitors and serve as the main point of contact at the front desk.
• Support the team with project administration and general office management.
• Handle daily office tasks, including sorting mail, sending packages, keeping the office clean, maintaining supplies, and organizing project files.
• Run local errands as needed (Post Office, FedEx, UPS, etc.).
• Help track and request insurance documents, W9s, licenses, and project contacts for subcontractors and purchase orders.
• Manage insurance certificate renewals for all projects.
• Maintain project information in the Procore database.
• Assist with processing Change Orders (COs), Commitments, Field Work Directives (FWDs), and assist in collecting related documentation.
• Distribute and keep track of incoming plans and specifications.
• Attend project management meetings to stay informed about project progress and issues.
• Learn about the construction process, delivery methods, and industry changes.
• Build positive relationships with customers and promote excellent service.

Required Skills

• Self-Starter: Able to take initiative, work independently, and proactively solve problems.
• Organization: Highly organized and detail-oriented, with the ability to manage multiple tasks and priorities.
• Communication: Excellent verbal and written communication skills with people at all levels.
• Professionalism: Friendly demeanor, strong work ethic, and reliable presence in the office.
• Confidentiality: Able to maintain confidentiality and exercise good judgment, tact, and diplomacy.
• Adaptability: Flexible and willing to adjust to changing job duties and office needs.
• Basic Construction Knowledge: Understands fundamental construction processes, terminology, and documentation.

Qualifications

• Skilled in Microsoft Word, Excel, and Outlook, and familiar with project management databases like Procore.
• Minimum 3 years of experience in an administrative role (preferably in construction)
• High School Diploma
• Proficiency in Microsoft Office and familiarity with Procore
• Valid drivers license for running errands

PHYSICAL DEMANDS:

The employee may be required to reach with hands and arms, climb, balance, stoop, kneel, crouch, crawl, see and hear. May sit for long periods working on a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:

Most work is completed in an office setting; however, some local and domestic travel may be required (i.e., meetings/events).

Pay range and compensation package

• $65,000 - $75,000 annually DOE

Equal Opportunity Statement

Shames Construction is an equal opportunity employer and is committed to providing fair and equal employment opportunities for all individuals, without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other characteristic protected by applicable federal, state, or local laws, including the California Equal Pay Act.

Recruiters do not contact the job poster!!

Job Tags

Similar Jobs