Executive Office Administrator Job at Taylor Hodson Staffing, Washington DC

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  • Taylor Hodson Staffing
  • Washington DC

Job Description

Job Description

The Executive Office Administrator is responsible for keeping daily office operations running seamlessly while providing administrative, project, and operational support to multiple executives.

Responsibilities

  • Provide high-level administrative support to senior executives, including managing complex calendars, scheduling, and prioritizing meetings.
  • Coordinate travel arrangements, prepare expense reports, and process invoices, subscriptions, and honoraria.
  • Plan and execute logistics for in-person and virtual meetings and events, including agendas, materials, catering, technology, and follow-up.
  • Maintain organized physical and digital files, records, templates, trackers, and contact lists.
  • Serve as a liaison with internal staff, external partners, and senior leaders, ensuring effective communication and coordination.
  • Support onboarding and orientation activities for new hires and assist visiting executives.
  • Oversee day-to-day office operations, ensuring supplies, pantry items, and equipment are stocked, organized, and functioning.
  • Manage relationships with vendors, building management, and service providers, including scheduling, oversight, and invoice approvals.
  • Handle incoming and outgoing mail, shipping, and office-related requests in coordination with HR, Facilities, and IT teams.
  • Provide project management and ad hoc support as needed, while collaborating closely with administrative colleagues across offices.

Qualifications

  • Bachelor’s degree required.
  • Minimum 10 years of experience supporting senior executives, with progressive responsibility.
  • Previous experience in office coordination or facilities management.
  • Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
  • Excellent written and verbal communication skills with a polished, professional presence.
  • Expertise in travel planning, calendar management, and expense reporting.
  • Proven ability to maintain confidentiality and exercise discretion.

Job Tags

Work at office,

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