Job Description

Join KARLSTORZ as a Front Office Assistant and become the welcoming face of our company! As the first point of contact for visitors, you will play a pivotal role in creating a professional and inviting atmosphere. This position offers an exciting opportunity to contribute to a variety of functions including visitor management, employee support, and administrative tasks, while working closely with our Manager of Facility & Equipment Maintenance to ensure a safe and efficient workplace.

Key Responsibilities:

• Visitor and Call Management: Greet all visitors, manage their check-in process, and handle a multi-line phone system with professionalism and efficiency.
• Facility and Employee Support: Coordinate conference room bookings, assist with IT tickets, manage office moves, and ensure all facilities are well-maintained. Provide support for onboarding processes and other administrative tasks as needed.
• Administrative Duties: Maintain check-in systems, issue Wi-Fi credentials, assist with Service Awards, and support business continuity management.
• Safety and Quality Compliance: Ensure adherence to safety protocols and report violations. Follow ISO and FDA quality system requirements to maintain a high standard of operations.

What You Need to Succeed:

• Education: High School Diploma or equivalent required; Associate degree preferred.
• Experience: 1-3 years in administrative or office support roles, ideally in high-traffic environments.
• Skills: Proficiency in Microsoft Office Suite, SAP, SharePoint, and multi-line phone systems. Strong communication and organizational skills, with a positive attitude and ability to handle multiple tasks efficiently.
• Attributes: Professional demeanor, excellent interpersonal skills, and a flexible mindset to manage a variety of responsibilities.

Why KARLSTORZ?

• Be a key player in ensuring the smooth operation of a dynamic work environment.
• Collaborate with a supportive, innovative, and engaged team.
• Play a significant role in enhancing workplace efficiency, safety, and employee satisfaction.

Apply Today!

If you're organized, proactive, and passionate about interacting with people while managing a variety of tasks, we encourage you to apply. Join us at KARLSTORZ and help make a difference in our work environment!

Who We Are:

KARLSTORZ is an independent, family-owned company headquartered in Germany’s renowned MedTech manufacturing region. With over 80 years of pioneering innovations in endoscopic surgery, video imaging, and OR integration, we are committed to improving patient care and healthcare outcomes.

Our 9,000+ associates worldwide, including 2,600 in the U.S., are dedicated to providing top-tier products, cutting-edge technology, and exceptional customer support. At KARLSTORZ, we’re not just about creating tools—we’re about changing lives, together.

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