Job Description

Company: Avenue 44 Productions

Location: Office is located in Palos Verdes Estates

Type: Part-time, 3 days a week with the potential to work more and grow in to full time.

About Us:

Avenue 44 Productions is a dynamic small production company dedicated to delivering outstanding creative projects. We are seeking a versatile Executive/Office Assistant to join our team and support both professional and personal needs within our vibrant environment.

Position Overview:

We are looking for an organized, proactive, and enthusiastic Executive/Office Assistant to manage a variety of administrative tasks and support our production team. This role will involve a blend of in-person and remote work, with responsibilities spanning office management, production prep, and executive support.

Key Responsibilities:

• Administrative Support: Assist with general office duties including filing, managing office supplies, and running errands.
• Production Prep: Help with pre-production tasks, ensuring everything is in order for smooth operations.
• Financial Duties: Support with reconciling accounts and billing processes.
• Executive Assistance: Manage scheduling and administrative tasks for the head of the company, addressing both personal and professional needs.
• Errands & Personal Tasks: Assist with personal errands and organizational tasks as required.
• Social Media Management: Day to day management of our instagram and facebook, as well as updating our website using a simple program (web development skills not needed!) Potential need for help with mailing list management and newsletter quarterly.
• Research and Outreach: Researching client leads and managing a client database with preferences, past work together and records of outreach.

Qualifications:

• Proven experience as an executive assistant or office assistant, ideally within a production or creative environment.
• Excellent organizational and planning skills with a keen attention to detail.
• Ability to handle multiple tasks efficiently and prioritize effectively.
• Strong communication skills and a proactive approach to problem-solving.
• Comfortable with both in-person and remote work setups.
• Proficient in standard office software (e.g., Microsoft Office Suite, Google Workspace).
• A positive attitude, eagerness to learn, and a passion for supporting a creative team.
• Must have your own reliable transportation and be willing to come to our in home office at least 3 days a week in Palos Verdes, some weeks we will need 5 days in person depending on what needs to be done and the level of in person work needed.

What We Offer:

• Flexible work schedule with a mix of in-person and remote work.
• A collaborative and creative work environment.
• Opportunity to grow within a dynamic production company.

How to Apply:

If you’re a motivated self-starter who thrives in a fast-paced environment and is excited about contributing to both personal and professional aspects of our team, we’d love to hear from you! Please send your resume and a brief cover letter outlining your relevant experience to hello@ave44productions.com with the subject line “Executive/Office Assistant Application.”

Deadline for Applications: Please apply by September 20th

• Join us at Avenue 44 Productions and be a key player in our creative journey! There is great opportunity for growth within the company here and a great position to learn for someone interested in becoming a producer or getting in to production.

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