Payrate: $40.00 - $45.00/hr. Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams. Responsibilities:Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Review and approve invoices, reports, memos, letters, financial statements, and other documents. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Prepare agendas and decide for committee, board and other meetings. Decide about travel, planning meetings, etc. Submission of travel and other expense sheets for the supported leaders as well as other administrative submissions needed like IT requests Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc., Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively Assist with staff on board and off-board, which includes requesting equipment setup and system access if needed Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions Liaison with customer and internal exec level Develop and maintain cross-divisional relationships with other admin assistants Handle adhoc admin duties as they arise Requirements:Microsoft Office skills set (Presentation, Excel etc.) Bilingual (English/Korean) in reading, writing and speaking Coordination of schedules, office set up, maintaining office equipment, space planning, etc. Develop and maintain excellent working relationships with all appropriate levels within and outside the company. Plan, organize, and prioritize multiple assignments and projects. Demonstrated competency in both oral and written modes for internal and external personnel at all levels. Work independently and in a team environment to achieve personal and team goals and complete assignments within established time frames. Ability to work across divisions and business areas to find solutions to problems Assist in events planning, including scheduling, catering, setting up and breakdown. Place inventory requests for devices as needed Assist in ordering and tracking new hire equipment to ensure timely receipt Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations) Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Expert ability to work independently and manage ones time. Expert ability to keep information organized and confidential. Expert ability in event planning, budgeting, etc. Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. (OPTIONAL) Bilingual in Korean and English Education/Experience:2-year degree or equivalent work experience 8-10 years’ experience required. Experience working with executives mandatory Pay Transparency: The typical base pay for this role across the U.S. is: $40.00 - $45.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance. For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy ( Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions. By applying for this position, you agree to Aditi’s use of AI technology, including calls from an AI Voice Recruiter.
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