Job Description

Boulo is sourcing candidates for an Office Manager for our client's Birmingham division of an upscale residential and commercial firm.

Pay: $30-32.hour

Hours: Flexible, 30 hours a week

General Responsibilities:

• Utilize Microsoft Office for general responsibilities
• Maintain and promote company core values (customer service, quality, growth)
• General data collection and entry
• SharePoint/server “O” drive folder organization
• Document submission to corporate office
• Schedule travel and conferences, making appointments and changes to appointments where necessary
• Answering and directing calls to appropriate parties, taking messages
• Greeting visitors and determining access to appropriate parties
• Opening, sorting, and distributing correspondence, including email and postal mail
• Interact with employees, customers, and subcontractors when appropriate and problem solve

Office Manager Responsibilities:

• Purchaser of office supplies and necessary materials
• Ensure operation of office equipment, order maintenance when necessary and troubleshoot malfunctions
• Distribute and collect new employee packets
• Track and record PTO for employees
• Coordinate with HFC marketing director for local marketing and social media
• Track and maintain inventory log of computer equipment and field equipment/tools

Bookkeeping Responsibilities:

• Data entry into QuickBooks – invoices, credit card receipts, ledger changes, new vendor information, etc. (if applicable)
• Communication with superintendents to collect and organize weekly project documentation to include timecards, safety meetings, job photos, invoices, receipts and daily reports
• Collect Certificates of Insurance from subcontractors and assist in insurance audit preparation
• File certificates of insurance, credit cards receipts, and invoices
• Assist with monthly account statement reconciliation

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