Job Description

About the Company

Our client is a privately held, growth-oriented distribution company with operations across the Northeast. They operate under a multi-entity structure and pride themselves on strong internal controls, employee care, and operational efficiency. The company is currently seeking a highly experienced Payroll & Benefits Specialist for a unique, flexible part-time opportunity, while earning an annual salary. This salaried position requires 20–30 hours per week and includes eligibility for full company benefits and 401(k) . The selected candidate will work 1 day per week in the office and the remaining days remotely , with the ability to set their own schedule . This is an excellent opportunity for a seasoned professional looking for work-life balance while still contributing meaningfully to a fast-growing business.

Position Summary

This role will play a vital part in ensuring the smooth administration of payroll and employee benefit programs, including disability and workers’ compensation management. The ideal candidate has 5+ years of experience with multi-state payroll (including commissioned employees) and excels at managing benefits and compliance across multiple jurisdictions. The role will report to the Controller and work closely with the CFO.

Key Responsibilities

Payroll Administration

• Process monthly payroll for approximately 100 employees across multiple Northeast states.
• Handle payroll for both salaried and commissioned employees.
• Liaise with Paychex, the outsourced payroll provider, for accurate and timely processing.
• Ensure ongoing compliance with applicable payroll regulations at the federal, state, and local levels.

Benefits Administration

• Manage the full spectrum of employee benefits, including medical, dental, vision, life, disability, and 401(k).
• Coordinate with brokers and third-party providers on benefits renewals and changes.
• Lead the annual open enrollment process and employee communication initiatives.
• Partner with the company's financial advisor to support employee education on retirement and benefits plans.

Audit & Compliance

• Support internal and external audits related to payroll, benefits, and insurance.
• Maintain accurate and confidential records in compliance with company policies and applicable laws.

Candidate Requirements

• Minimum of 5 years’ experience in multi-state payroll and benefits administration.
• Experience working with commissioned employees.
• Strong knowledge of disability and workers' compensation administration.
• Familiarity with Paychex or similar outsourced payroll platforms.
• Experience managing 401(k, (Fidelity a plus).
• Excellent organizational, communication, and problem-solving skills.
• Ability to communicate benefit information clearly and confidently to employees at all levels.

Preferred Qualifications

• Background in a distribution, logistics, or mid-sized corporate environment.
• Bachelor’s degree in Business, Accounting, HR, or a related field.
• Experience handling benefit renewals.

This is a rare opportunity to take on a strategic and impactful role within a stable and growing organization—while maintaining flexibility and control over your schedule, while earning a full time base salary.

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