Job Description

Job Description

Job Description

Position Overview: We are seeking a highly skilled and versatile Personal Assistant to provide comprehensive support to the CEO of a dynamic and fast-paced organization. This role goes beyond traditional administrative tasks and requires a candidate who can seamlessly manage various responsibilities in a rapidly evolving environment. The ideal candidate will possess exceptional organizational skills, the ability to prioritize and multitask effectively, and a deep understanding of the unique demands of supporting a high-profile executive.

This position requires frequent travel, often on short notice, and demands a high level of flexibility and adaptability. The ideal candidate will embody our high professionalism standards in communication and appearance.

This is a 6-month temp-to-perm entry-level position  that offers a unique opportunity for a driven individual eager to develop their professional skills across varied sectors.  Upon successful completion of the temporary period, an increase in pay will be provided .

Key Responsibilities:

• Day-to-Day Management: Coordinate and manage daily schedules, including meetings, appointments, and personal commitments, ensuring all activities are aligned and on time.
• Event Planning and Venue Sourcing: Research and book venues for various events, workshops, and public appearances. Assisted in planning and coordinating events to ensure they ran smoothly.
• Podcast Production Support: Assist in the setup and organization of podcast recording sessions, including managing equipment, liaising with technical teams, and ensuring the environment is optimal for high-quality production.
• Content Coordination: Manage content creation schedules, including social media posts, video shoots, and live broadcasts. Ensure all content is produced and posted on time.
• Travel Coordination: Arrange travel itineraries, accommodations, and transportation for domestic and international trips. Being able to travel on short notice is mandatory.
• Brand and Public Relations Support: Coordinate with PR teams, manage media requests, and assist with public appearances to maintain the CEO’s personal brand.
• Photo Shoot Management: Set up and coordinate photo shoots, including sourcing locations, managing schedules, and working with photographers and other creative professionals to ensure a seamless process.
• Conference and Event Attendance: Attend all conferences, events, and public appearances with the CEO, providing on-site support as needed.
• Errands and Personal Support: Handle personal tasks as needed, including shopping, managing household appointments, and ensuring all personal commitments are met.
• Client Communication: Communicate with high-profile clients on behalf of the CEO, ensuring all interactions are handled with the highest level of professionalism.
• Professional Appearance: You will be representing the CEO in various public and professional settings, so maintain an extremely professional appearance at all times.

Required Skills and Qualifications:

• Adaptability: Must adapt quickly to changing priorities and manage multiple tasks simultaneously in a fast-paced environment.
• Tech-Savvy: Must be proficient with social media platforms and the ever-changing digital technology landscape. Comfortable with setting up and troubleshooting podcast equipment, as well as using social media platforms and scheduling tools.
• Attention to Detail: High attention to detail, ensuring all tasks are completed accurately and efficiently.
• Strong Communication Skills: Must have excellent verbal and written communication skills, as you will be communicating with high-profile clients regularly.
• Proactivity and Problem-Solving: Must be proactive, a natural problem solver, and have strong situational awareness. The ability to anticipate needs and address potential issues before they arise is mandatory.
• Discretion and Confidentiality: Must maintain the highest level of discretion and confidentiality at all times.
• Travel Flexibility: Must be willing and able to travel on short notice, both domestically and internationally. This requirement is mandatory.

Preferred Experience:

• Previous experience working with high-profile individuals or within the entertainment industry.
• Background in event planning, content creation, and public relations is a plus.
• A valid passport or the ability to acquire one is preferred.
• Proven experience as a Personal Assistant, ideally in the entertainment or influencer industry, with a minimum of 2-5 years in an Administrative Support Role.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong communication skills, both written and verbal, with proficiency in social media platforms and office software.
• Flexible schedule with the ability to travel and work irregular hours.
• Tech-savvy, proficient in MS Office, Google Docs, Asana, Kartra, etc.
• Bachelor's Degree preferred but not mandatory.
• Must have a valid driver’s license with a clean driving record and the ability to travel.
• Must pass a comprehensive background check and drug test.

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