Job Description

Primary Purpose:

To efficiently manage and maintain student records, including retrieving and processing information through the Texas Records Exchange (TREx) platform, organizing and archiving documents, and completing accurate data entry. This role ensures proper documentation and compliance with applicable policies and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets, perform data analysis, and do word processing. Proficient in keyboarding, 10-key numerical data entry, and file maintenance.

Effective organizational, communication, and interpersonal skills.

Ability to speak, read, and understand English.

Ability to understand detailed written or oral instructions.

Ability to meet established deadlines.

Experience:

1 year data entry experience

Major Responsibilities and Duties:

Records and Reports

1. Process and maintain student records, including managing incoming student record requests and facilitating the transfer of records for withdrawing students.

2. Enter special program participation data into the charter tracking system in accordance with established procedures.

3. Compile, organize, and securely file all required reports, records, and documentation in compliance with district policies and state/federal regulations.

Other

4. Ensure the confidentiality and security of all student records and sensitive information.

5. Assist with audits, reports, and data requests as needed.

6. Perform other duties as assigned by supervisor to support campus or district operations.

7. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment

Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (under 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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